How many handouts do we need to print?
Next topic is about printing PowerPoint and its output. First, how can we print handouts like this picture? Here is the slide and here is a blank space which the audience can use to write essential and extra points on it.
To do so, we go to PowerPoint, press Ctrl button with P and here are some options. For example, I want to choose three slides, one slide in the page, 2, 6.
It depends on how you want it. What should the paper look like? Do you need the slides to have frames? It means a rectangular shape that slide is inside it. I always choose frames, also the quality and lots of other things you might need, colorful, black and white, gray-scale.
Here you can select the Adobe PDF or Microsoft to PDF or the kind of a printer you have then you can print them. You have to click on the Print button.
Imagine for a moment that you have a presentation for almost two thousand people like me here. There are two thousand people here waiting for you to hear your presentation. Here is the backstage.
Before the presentation begins, you sit here, and an enormous amount of stress and fear come to you. It’s natural. You have to have a PDF file of your slide for backstage on your cell phone or a paper because you can review that.
You must do that because when you sit there, suddenly you say oh what my first slide was? What was it that I had to talk about first and this PDF file can help you and lower your stress.
If you don’t know how to save your PowerPoint presentation as a PDF file, check this article:
Another tip is to have two handouts for the stage. One of them is on this stand here. You can see it. It’s my slides. And one in the tribune because the tripod might fall or something.
Another possibility is that I might be here and I have to walk all this way to the stand to look at my handout. So I can easily get close to the tribune and sneak a pick at my other handout. So you have to at least have two handouts in different parts of the conference hall.
Where to stand on a stage?
Now I want to explain some useful tips to have an excellent presentation on stage. The first thing to know is that when the screen shows the slides, where should we stand, the right side of the screen or left side?
You have to consider how the audience will see you and which one they look at first. Me as a presenter, and then the slide? Or vice versa? They see here, and then their eyes fix here, so they have to go to the first line and start from the beginning.
We have to stand in the left side so that the audience turned their eyes to right a little bit and read the text. If the language you are presenting with starts from left you have to stand here, and the text starts from here too. But if it’s a language which starts from the right like Arabic or Persian, you need to stand here. On the right side of the screen, and the audience can read the text from this slide.
One other important skill for public speaking is finding safe zones. Look at here. The projector light is in my face, and it makes a bad scene, also it damages my eyes. So you have to find perfect places to stand so that everyone can see you, you avoid the projector lights, and you don’t need to turn off the lights. When you turn off the light, the class will be dark, and the audience becomes sleepy.
I hope you can use these effective tips about handouts and standing on stage.